Translate Document¶

Translate full files — Office, PDF, EPUB, plain text, subtitles, localisation formats, and more — with formatting preserved.

Supported formats¶

Category	Extensions
Office	`.docx`, `.xlsx`, `.pptx`, `.odt`, `.ods`, `.odp`, `.doc`, `.xls`, `.ppt`
PDF	`.pdf`
Text & web	`.txt`, `.md`, `.rst`, `.html`, `.htm`, `.xhtml`, `.xml`, `.rtf`, `.json`, `.csv`
eBooks	`.epub`
Subtitles	`.srt`, `.vtt`, `.ass`, `.ssa`
Localisation	`.po`, `.pot`, `.xliff`, `.xlf`, `.yaml`, `.yml`, `.properties`, `.strings`

Walkthrough¶

Click Translate Document in the sidebar.
Drag files in (or click Browse). Folders work too — supported files inside are picked up recursively.
Pick Source (or leave on Auto-detect) and Target.
Click Translate — or press Ctrl+Enter.
The history table below shows per-file progress (Pending → Translating → Done / Failed). The sidebar shows a spinner while any task is active.
Click Open on a row to open the translated file. Right-click for options: re-translate, pause, retry, delete.

Where files end up¶

By default, translated files are saved next to the original with a _translated_<src>_<tgt> suffix:

~/Documents/report.docx
~/Documents/report_translated_en_fr.docx     ← here

Change this in Settings → General → Translation storage path to a custom directory.

Limits and guards¶

100-file drop cap — drop more and you'll get a notification. Translate in batches.
Duplicate detection — drop a file already in the queue and you'll see a notification (the duplicate is dropped, not added twice).
Auto-resume — quit the app while translations are running and they'll resume on next launch (Pending / Translating tasks).

Office-specific options¶

The Translation tab in Settings exposes these toggles for Office files:

Option	What it does
Translate embedded images	Runs OCR + LLM vision on images inside `.docx` / `.xlsx` / `.pptx` and re-inserts the translated image. Requires OCR configured.
Translate comments	Comments / review notes get translated alongside body text.
Translate shapes & text boxes	Catches text that lives in shapes, callouts, and floating text boxes.
Translate speaker notes	PowerPoint speaker notes are translated.
Translate sheet names	Excel sheet tab labels are translated.
Auto-convert legacy	`.doc` / `.xls` / `.ppt` are converted to modern OOXML before translation (better fidelity).
Auto-convert ODF	`.odt` / `.ods` / `.odp` are converted to OOXML before translation.

All Office translation preserves per-run formatting: bold, italic, underline, strikethrough, font size, colour, hyperlinks, headers, footers, footnotes, endnotes, all of it.

Embedded image translation: skip-with-warning + cache¶

When Translate embedded images is on, each embedded image goes through OCR → LLM vision → rendered re-injection. Two behaviours worth knowing about:

Skip-with-warning: if one image fails to translate (too large, corrupt, vision model rejects the format, etc.) the document still completes — the broken image stays in the original language, a warning is logged to app.log, and the loop continues with the next image. Only fatal LLM errors (AUTH_ERROR, QUOTA_ERROR, VISION_NOT_SUPPORTED) stop the pipeline immediately, because they block every remaining image too. The info banner above the Translate embedded images checkbox documents the policy inline.
Per-image cache: successful image translations are persisted under the task's internal storage directory keyed by SHA256 of the source bytes. On retry, already-translated images hit the cache instead of re-running OCR + LLM — paid work isn't redone. Duplicate images (a company logo on every slide) translate once and reuse N − 1 times.

The output file only appears in your chosen output folder on success — partial translations from cancelled or failed runs stay confined to the task's internal storage directory, so your output folder never collects orphan half-translated docs.

PDF specifics¶

PDFs use an extract-overlay engine: the original text is redacted in place and translated text overlaid into the same boxes, keeping the visual layout. Per-page checkpointing means a paused / crashed run resumes from where it left off, not page 1.

What gets translated:

Body text (with alignment detection — left / centre / right / justify)
Bookmarks / outlines (TOC entries)
Form fields (text inputs, dropdowns, list boxes)
Hyperlinks (link rect updated to wrap the new text)
Embedded images (when Translate embedded images is on)
PDF comments / annotations

For scanned PDFs (no embedded text layer), OCR runs automatically per page. Configure your OCR engine in Settings → OCR.

Right-to-left output¶

Translations into Arabic, Hebrew, or Persian render as RTL natively in every output format — dir="rtl" injected into PDF overlays, HTML, and EPUB chapters (with page-progression-direction="rtl" in the EPUB OPF so Apple Books and Kindle page-turn the right way); DOCX <w:bidi/> + <w:rtl/>, PPTX rtl="1", XLSX right-to-left sheet view, ODT/ODS/ODP style:writing-mode="rl-tb", RTF \rtldoc, and ASS/SSA alignment-code mirroring (\an1 ↔ \an3, \an4 ↔ \an6, etc.). Centre alignments are untouched.

Shortcuts¶

Shortcut	Action
`Ctrl+Enter`	Start translation
`Ctrl+O`	Browse for files
`Ctrl+F`	Focus history search
`Ctrl+P`	Pause the active queue
`Ctrl+G`	Continue (resume) the active queue
`Delete`	Delete selected history entries

Ctrl+P / Ctrl+G are suppressed when a text-input has focus, so they won't collide with typing.

When things fail¶

A failed task shows a red status with an error code and a localised message — see the troubleshooting guide for common ones (AUTH_ERROR, QUOTA_ERROR, FFMPEG_NOT_FOUND, etc.).